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People and work ›

Working-time records

Traceable, tamper-proof working-time records

Art. 34.9 of the Spanish Workers' Statute requires daily records with start and finish times for the whole workforce, kept for four years and available to workers, their representatives and the inspectorate. A spreadsheet doesn't evidence that it can't be altered.

7 screens of the programme
app.dsacompliance.net Working-time records
01The employee's clock-in with their daily record
02The day in detail, with geofence and clock-in source
03A calendar of shifts, public holidays and absences
04Absences and exceptions with two-step approval
05The monthly summary that goes to payroll
06A dashboard of exceptions per site
07Clock-in and absence requests from a phone
DSA Compliance

Screens from DSA Compliance v6.2 in a demo environment. All data shown is fictitious.

The obligation, precisely

What the rule requires, and in which article

For information only, not legal advice. Always check against the consolidated text in force.

Art. 34.9 Spanish Workers' Statute
A daily record with each worker's actual start and finish time, without prejudice to any agreed flexitime.
Art. 34.9 Workers' Statute, second paragraph
Records kept for four years, available to workers, their legal representatives and the labour inspectorate.
Art. 35.5 Spanish Workers' Statute
A specific record of overtime worked, with the summary handed to the worker.
Arts. 34.3 and 37 Workers' Statute
Minimum daily and weekly rest respected, and verifiable from the record itself.
Penalty regime

A serious infringement under art. 7.5 LISOS: €751 to €7,500 per workplace, with the possibility of a penalty per affected worker at the inspector's discretion.

Rules it covers
Art. 34.9 ETWorking-time recordsRDL 8/2019Time recordingRD 1561/1995Special working patterns

The badges identify the obligation the program digitises. They are not certifications or conformity accreditations.

What it leaves as evidence

What gets handed over when somebody asks

  • A daily record per person, with clock-in source and timestamp
  • A tamper-proof history with a trail of every correction and its reason
  • A signed monthly summary, exportable for payroll and for the inspectorate
  • Alerts for excess hours and insufficient rest
  • Absence evidence with two-step approval
Who it applies to
Every company, whatever its size or sector
Workforces working remotely or on the move
Companies with shifts, special working patterns or overtime
Groups with different collective agreements per entity
Frequently asked questions

What we get asked about Working-time records

Will a spreadsheet do as a working-time record?

It doesn't evidence that it can't be altered, and it doesn't keep a trail of changes — which is exactly what the inspectorate checks when record and reality disagree.

How is remote work recorded?

Spain's Ley 10/2021 points back to art. 34.9: the record must reflect actual working time when working remotely too. Mobile clock-in with optional geolocation covers it.

Do breaks have to be recorded?

The rule requires start and finish. Recording breaks is advisable where the collective agreement governs them or where they affect actual working time.

Vea Working-time records running with their cases

A 30-minute guided demo on the real platform, or a one-hour assessment session with a consultant.

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